1. Who we are
PassPorta provides independent employment history verification. Depending on the context, we act as a processor on behalf of the requesting organisation or as an independent controller of verification records.
2. Information we process
- Candidate identity details: legal name, previous names, date of birth, nationality and contact details.
- Claimed employment details: employer, job title, dates, employment type and responsibilities.
- Documents supplied for verification, such as employment certificates and CVs.
- Responses and evidence from former employers, and records of our verification activity.
- Account and usage information for users of our portals.
3. Consent and lawful basis
Requesting organisations must declare a lawful basis for each request. We obtain the candidate’s authorisation before contacting any former employer.
4. Data minimisation
We collect only the information needed to verify the specific employment claim submitted.
5. Cross-border transfers
Verification involves transferring personal information between countries, including Nigeria, the United Kingdom, the European Economic Area and North America. Transfers are made under appropriate safeguards required by applicable law, including the Nigeria Data Protection Act 2023 and the UK and EU GDPR.
6. Retention and deletion
Verification records are retained for a defined period agreed with the requesting organisation and then securely deleted. Candidates may request deletion where the law allows.
7. Your rights
Candidates can access the information held about them, request correction, challenge inaccurate information and submit explanations through the candidate portal.
8. Security
We use role-based access controls, encrypted storage, secure document handling and audit logging of all material actions.